California Department of Resources Recycling and Recovery (CalRecycle) 

Integrated Waste Management Disaster Plan

Chapter 2 - Pre-Disaster Assessment Checklist

Step 1: Develop local checklists

  • emergency organization alert list,
  • available resources: staffing and equipment,
  • mutual aid agreements,
  • maps, charts, transportation corridors,
  • list of TV, radio, wire services,
  • non-profit organizations,
  • facilities,
  • markets and end-uses,
  • haulers, brokers, processors,
  • Recycling Market Development Zone (RMDZ) businesses,
  • waste exchanges,
  • temporary storage sites,
  • contracts and franchise agreements, and
  • ordinances.

Step 2: Conduct a disaster event analysis and waste characterization analysis

  • Identify potential disasters.
  • Analyze nature of risks posed with each disaster.
  • Project amount of wastes generated.
  • Estimate construction and demolition (C&D) disposal tonnage.
  • Estimate waste components & quantities.
  • Develop list of materials that could be included in diversion programs.

Step 3: Identify temporary storage sites

  • Determine need for temporary storage or processing sites.
  • Develop criteria for siting temporary storage or pre-staging areas.
  • Make a list of all possible sites: public and private
  • Identify agencies involved in permitting temporary storage sites and processing activities or on-site processing activities.
  • Consider pre-approving sites and receiving permit in advance, to be activated upon declaration of disaster/emergency.
  • Enact ordinance regarding temporary storage sites (waiver)
  • relax storage requirements
  • exempt certain discretionary actions from CEQA
  • re-zone sites if needed through City Council
  • Identify permit and environmental compliance requirements and time needed to process.
  • Decide the type and level of environmental assessment and monitoring needed to be performed at site.
  • Set up guidelines for use of the temporary site (materials that will be accepted, condition of materials, hours, etc.)
  • Develop hazardous waste screening program
  • Negotiate in advance the use or lease of public or private land.
  • Develop Site Operation Plan.
  • Develop Site Restoration Plan.

Step 4: Identify end-uses and markets

  • Determine salvageable and/or recyclable materials.
  • Determine end-uses and market specifications for disaster debris.
  • Develop directory of businesses/processors, materials and volumes they can handle.
  • Identify processing requirements for selected end uses.
  • Identify potential markets.
  • List the existing markets your jurisdiction is currently using, the materials they accept, and their end-uses.
  • If located in or near a Recycling Market Development Zone:
  • list the businesses within the Zone, and
  • the secondary materials they accept and process,
  • the end-products.
  • List local, state, and national waste exchanges available.
  • Identify potential projects within your city/county programs for materials collected (e.g., parks, public works).
  • Identify markets needed after evaluating existing, available markets for materials and quantities projected.
  • Identify market barriers.

Step 5: Identify Facilities and Processing Operations

  • Prepare list of existing facilities:
  • source separated,
  • mixed recycling, and
  • disposal.
  • Prepare list of facilities in neighboring jurisdictions that could be used.
  • Review list of disaster debris likely to be generated and collected (from Step 2).
  • Complete facility assessment form for each facility.
  • materials handled
  • processing capacity
  • processing barriers
  • remaining disposal capacity of facility
  • description of on-site recycling facilities
  • expected waste types and origin of waste
  • expected storage capacity for disaster debris
  • disaster debris disposal/diversion reporting formats
  • Review list of potential end-uses and markets for collected materials (from Step 5).
  • Based on the above, develop a list of facilities needed.
  • Negotiate with franchise haulers, facility operators/owners, processors, and neighboring jurisdictions to use facility to collect, process, and/or divert disaster debris.
  • Identify air and/or water quality permits that must be obtained.
  • Identify transportation corridors and alternate routes and develop contingency plan.

Step 6: Identify processing techniques and barriers

  • Develop a processing strategy based on composition of C&D materials and their end-uses.
  • Select a processing strategy.
  • Review processing techniques for wood and concrete for projected end-uses.
  • Identify processing barriers and develop programs accordingly.

Step 7: Identify processing equipment needs

  • Compile a list of processing equipment needed to support selected diversion programs.
  • Survey the following to identify the equipment available in the event of a disaster:
  • agency/department,
  • franchise hauler,
  • private sector, and
  • neighboring jurisdictions.
  • List equipment needed in addition to what will be available.

Step 8: Review funding options

  • Anticipate FEMA reimburses program costs, not advances them.
  • identify local General Fund or private funds that can be used to start program until FEMA reimbursement is received;
  • evaluate possibility of acquiring a loan; and
  • explore use of private funds.
  • Prepare documentation re local policy for diversion/recycling.

Step 9: Determine contract needs

  • Review existing contracts and franchise agreements.
  • Determine contract needs.
  • Select contract type best suited to local situation
  • Develop model contracts.
  • Include diversion/recycling language in contract.
  • Set up tracking system (load verification requirements).
  • Develop list of qualified contractors in the area who have equipment to handle the work.
  • Develop list of contractors who can respond in emergency.
  • Pre-qualify contractors.

Step 10: Review Mutual Aid Agreements

  • Review existing mutual aid agreements.
  • Explore possibility of entering into discipline-specific mutual aid agreements, such as:
  • public works,
  • Emergency Managers Mutual Aid, or
  • public information.
  • Develop a list of mutual aid agreements the jurisdiction is a signatory to and the resources available through each.

Step 11: Identify labor needs

  • Estimate staffing requirements for diversion programs as part of staffing needed for overall recovery programs.
  • List all possible sources for obtaining additional staffing
  • city/county staff from other agencies,
  • human services agencies and non-profit organizations, or
  • volunteers.
  • Enter into mutual aid agreements before disaster for staffing assistance.

Step 12: Review local ordinances

  • Identify all local ordinances affecting a jurisdiction's ability and authority to establish a diversion program or to enter into contracts to manage the disaster debris.
  • Determine who in the jurisdiction has been delegated the authority to act on behalf of the governing body in the event of an emergency/disaster.
  • Outline jurisdiction's local authority with respect to debris management.
  • Identify or establish local ordinances relating to temporary storage sites:
  • relax storage requirements, or
  • exempt certain discretionary actions from California Environmental Quality Act (CEQA).
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Last updated: November 16, 2004
Disaster Preparedness and Response http://www.calrecycle.ca.gov/Disaster/
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