California Department of Resources Recycling and Recovery (CalRecycle) 

Integrated Waste Management Disaster Plan

Chapter 8: Curbside Pickup Program Checklist

Step 1: Identify/quantify material

  • Identify types of materials.
  • Estimate quantities of materials.
  • Include materials generated as a result of disaster recovery.
  • Consider setting up pilot program to determine material types/quantities.

Step 2: Determine processing and facility needs

  • Identify the following:
  • operations/facilities in the area that process construction and demolition waste;
  • facilities' current processing abilities and future needs;
  • landfills practicing material separation on-site;
  • material recovery facilities in the area;
  • temporary storage areas at facilities, public/private land;
  • markets for collected materials;
  • processing requirements for materials based on their end-uses.
  • List reuse facilities to establish their roles and types of materials accepted.

Step 3: Identify labor and equipment needs

  • Estimate labor needs.
  • Estimate equipment needs.
  • Survey equipment on hand and that which can be borrowed from other jurisdictions or private businesses.
  • Document businesses involved in demolition, waste transport and handling operations.
  • Negotiate agreement for special labor: California Conservation Corps or State Employment Development Depratment.
  • Activate/establish Mutual Aid Agreement.

Step 4: Secure program funding in advance

  • Plan ahead by identifying local or private funds to start-up program
  • General Fund;
  • private funds; and
  • loan.

Step 5: Select method to locate curbside waste

  • Develop method to identify and map sites and plan routes
  • Geographic Information System;
  • canvassing streets;
  • hotline.
  • Prepare collection plan including haulers and/or demolition contractors, routes, recycling facilities.
  • Divide area into zones and assign subcontractors.
  • Obtain all necessary forms from property owners (right of entry, waiver release, waiver of encroachment permit).
  • Determine if air or water quality permits are required.

Step 6: Determine method of implementation

  • Decide who will implement the program: government employees/contractor.
  • Decide material types to be collected.
  • Decide how will material be collected: source separated, commingled, bins.
  • Prepare training booklet for contractor staff; train contractors.
  • Provide plan for property owners who choose to clean up independently.

Step 7: Identify temporary storage areas

  • Determine need for temporary storage areas.
  • Develop criteria for siting temporary storage or pre-staging areas.
  • Make a list of all possible sites: public and private.
  • Consider pre-approving sites and receiving permit in advance, to be activated upon declaration of disaster/emergency.
  • Identify permit and environmental compliance requirements and time needed to process.
  • Decide the type and level of environmental assessment and monitoring needed to be performed at site.
  • Negotiate in advance the use or lease of public or private land.
  • Develop Site Operation Plan
  • Develop Site Restoration Plan.

Step 8: Identify/establish markets for collected materials

  • Determine end-uses and market specifications for disaster debris.
  • List the local brokers and processors, materials they handle, and end-uses.
  • Identify processing requirements for selected end-uses.
  • Identify potential markets.
  • List the existing markets.
  • List the recycling businesses in nearby Recycling Market Development Zone(s); the secondary materials they accept and process; end-products.
  • List local, state, and national waste exchanges.
  • Identify potential city/county projects for materials collected.
  • Identify market barriers.

Step 9: Review contract requirements

  • Determine contract to be used: Model Time & Material, Model Lump Sum, Model Unit Price, Alternate Bid.
  • Ensure diversion language is included.
  • Include non-compliance fee language.

Step 10: Develop tracking/documentation system

  • Develop tracking mechanism: facility, tonnage and materials disposed/diverted.
  • Verify disposal/diversion: weight tickets, authorization letter, facility billing; contractor weekly load verification.
  • Train inspectors to monitor contractor compliance.
  • Institute non-compliance fee.

Step 11: Develop public information program/strategy

  • Advertise program to public and contractors through media
  • evaluate all forms of media: newspaper, radio public service announcements, public access television;
  • consider coordinating outreach programs with nearby jurisdictions also affected by the disaster.
  • Target materials to non-English speaking sectors of the population as well as the visually or physically impaired.

Step 12: Develop methods to encourage diversion

  • Institute incentives for haulers.
  • Develop a training guide outlining materials specifications, facilities.
  • Consider instituting through contracts non-compliance fees for not recycling.

Step 13: Develop monitoring and enforcement program

  • Dedicate sufficient resources to ensure program success (e.g. an adequate number of inspectors is assigned to the program).
  • Develop a non-compliance fee.
  • Establish guidelines for compliance and incorporate as part of contract.
  • Develop methods to monitor and enforce recycling/diversion guidelines.

Step 14: Prepare final report

  • May be required for FEMA reimbursement for diversion programs implemented.
  • Allows jurisdictions to evaluate program success and areas for improvement.
  • Crucial for future disaster debris planning purposes.
  • Major topic areas
  • program goals;
  • operational approach;
  • facilities used;
  • program costs for tipping fees: recycling and disposal facilities; contractors (C-21 for debris removal/loading, and trucking);
  • landfill space savings;
  • tonnage and % of materials reycled/disposed of;
  • recycling rates by material type;
  • program costs by ton - recycling compared to disposal;
  • demonstrated program effectiveness; and
  • lessons learned and areas for improvement.

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Last updated: December 6, 2004
Disaster Preparedness and Response http://www.calrecycle.ca.gov/Disaster/
Office of Public Affairs: opa@calrecycle.ca.gov (916) 341-6300