California Department of Resources Recycling and Recovery (CalRecycle) 

 

Questions and Answers: Household Hazardous Waste Grant Program (FY 2014/15)

Questions about the Household Hazardous Waste Grant Program fiscal year (FY) 2014/15 application were accepted in writing only, no later than April 2, 2014. Similar or related questions were grouped together or reworded for clarity and responded to as one question.

General

  1. Can you clarify the difference between an individual applicant and a regional applicant?

    An individual applicant is a single public entity (city, county, or city and county), applying on its own behalf. The jurisdiction may have partners or subcontractors, but is the only applicant and is individually responsible for the grant. Joint Powers Authorities (JPAs) apply as an individual applicant. Because they can represent multiple public entities, JPAs are afforded the higher maximum grant award amount.

    A regional group is comprised of two or more public entities, with a lead jurisdiction designated to act on behalf of all participating jurisdictions. The lead jurisdiction will be the Grantee and will be responsible for the performance of the grant, recordkeeping and for submission of all required documentation. If a jurisdiction is a participant in a regional group application, it cannot also submit an individual jurisdiction application.

  2. What date should applicants anticipate receiving a Notice to Proceed letter upon award of an HD23 grant?

    CalRecycle staff is anticipating all Notice to Proceed letters to be sent to all awarded applicants before August 2014.

  3. Is there a minimum or maximum dollar amount limit for advertising/outreach for new and existing HHW programs under the HD23 grant cycle?

    No, there is no minimum or maximum dollar amount limit for advertising/outreach for new and existing HHW programs under the HD23 grant cycle.

  4. What is required from applicants looking to apply as the Regional Lead?

    Please refer to the HD23 Application Guidelines and Instructions starting on page 10 for clarity on what is required for applicants looking to apply as the Regional Lead.

Eligibility

  1. Are kiosks or containers for sharps collection an eligible expense under the HD23 cycle?

    No, sharps containers and disposal costs are not eligible.

  2. One of the programs for which we are considering seeking a grant is outreach and education for our sharps and pharms retail take-back program. We are clear that sharps are not considered medical waste (which is excluded) but the rules on pharmaceuticals seem less clear. Medical Waste is generally defined as being generated by a business. Our sharps and pharms are coming from households, but pharmacies, medical centers and police stations are the drop-off sites, so it’s not entirely clear if that makes the pharms medical waste. Can you tell me if this would be considered for the grant program?

    Any costs related to pharmaceutical waste management are ineligible expenses. When the home-generated pharmaceutical waste is collected by the facility, the facility becomes the generator of the pharmaceutical waste, so at that point, the pharmaceutical waste is medical waste. Therefore, the facility is responsible for assuring that storage, removal and transportation of full containers and disposal are in accordance with the Medical Waste Management Act by a licensed medical waste or hazardous waste transporter. Also, like pharmaceuticals, home-generated sharps are expressly excluded from the definition of medical waste. [Health and Safety Code (HSC) § 117700(e)], but once consolidated this exclusion no longer applies. Consolidated home-generated sharps are expressly defined as medical waste under the Medical Waste Management Act. [HSC § 117690(d)]. For more information on Pharmaceuticals and Sharps see the Medication Manufacturer and Collector Resources page.

  3. We are working with local law enforcement on the potential to collect controlled substances by way of a double locked drop box kiosk at our current Permanent Household Hazardous Waste Facility. We are exploring the option of purchasing this kiosk and would use other funds, outside this grant, to compensate law enforcement for the collection and disposal. We see this as a “Minor improvement to our HHW facility that would enhance and improve our existing program”; however under ineligible expenses it states “Costs related to the management of pharmaceuticals” are not acceptable. Could you please define what “management” means under this definition and whether or not a pharms kiosk would be considered an allowable expense?

    The HHW grant program does not currently fund any Pharmaceutical-related expense. No cost that has a relation to pharmaceutical collection could be paid for with funds from the HD23 cycle, which would include and not be limited to, the following: collection, diversion, public education, outreach, etc. This grant cycle is limited to the HHW focus areas listed under the “Eligible Projects” for the HD23. Pharmaceuticals would fall under the “Ineligible Costs” list (See Application Guidelines and Instructions, Page 4): “Management, handling, disposal, or treatment of radioactive explosive or medical wastes”. Consolidation of the home generated pharmaceutical waste would be classified as a medical waste.

  4. Are refillable/reusable 1lb propane cylinders to provide the public at an HHW collection event in exchange for 1lb single use propane cylinders be an eligible expense under the HD23 Grant Cycle? (Costs for these items are approximately $10.00 per refillable cylinder.)

    No, the management, handling, disposal or treatment of propane cylinders explosive waste is an ineligible cost for this grant.

  5. Are the connecter(s) needed to refill reusable 1lb propane cylinders from a larger tank for locations that agree to serve as refill stations (I.E. hardware stores, retail locations, U-Haul) be considered as an eligible expense under the HD23 Grant Cycle? (Costs for the connector is under $30.00)

    No, since the handling of propane cylinders explosive waste is an ineligible cost under this grant there would be no way to associate the purchase of connectors with an eligible project.

  6. Are solar panels an item that can be the focus of EPR efforts under the HD23 Grant Cycle?

    No, CalRecycle is not allowing EPR efforts for solar panels for this cycle.

  7. Would the purchase of a truck for the mobile collection of HHW be an eligible expense for the HD23 Grant Cycle? If so, what category would this fall under?

    Yes. Purchasing a truck to pick up HHW items within the program is an eligible expense under “Set-up and operation of temporary or mobile collection program for one-day or multi-day collection events.”

  8. Can a local Government purchase a vehicle with the grant and transfer the title to a private entity?

    Purchase/lease of vehicles by a Local Government where the title is transferred to a private entity are ineligible expenses.

  9. Would the purchase of a truck for the mobile collection of Conditionally Exempt Small Quantity Generators (CESQG) waste be an eligible expense for the HD23 Grant Cycle?

    No. Purchasing a truck to pick up CESQG waste is an ineligible expense.

  10. Is public education and outreach for the use of our Very Small Quantity Generators (VSQG) program an eligible expense under the HD23 grant cycle?

    No, public education and outreach for the use of your Very Small Quantity Generators (VSQG) program(s) is not an eligible expense under the HD23 grant cycle.

  11. Would the promotion and expansion of new and existing EPR collection locations be an eligible expense under the HD23 Grant Cycle?

    Yes, the promotion and expansion of new and existing EPR collection locations would be an eligible expense under the HD23 Grant Cycle.

  12. We would like to purchase 3.5 gallon buckets for our reprocessed paint for our reuse center. Would this be considered an eligible expense?

    Yes, buckets for reprocessed paint would be an eligible expense.

  13. Due to the increased volume of reusable material received we are in need of purchasing an additional reuse locker. Would this be considered an eligible expense?

    Yes, reuse lockers and or large storage containers are eligible expenses.

  14. We are currently still bulking Latex and Oil Based Paints. Would the purchase of a paint can crusher/opener be an eligible expense?

    Yes, a paint can crusher/opener is an eligible expense if you have a paint waste collection program.

  15. Our HHW facility receives an abundant amount of cardboard boxes through our facility supply vendors and drop off residents. Would the purchase of a cardboard compactor for bailing and recycling cardboard be an eligible expense?

    Since the cardboard is directly related to the HHW facility operation, the purchase of a cardboard compactor for bailing and recycling cardboard would be an eligible expense.

  16. Would the purchase of permanent kiosks to collect sharps or sharps containers be considered an eligible expense?

    No. Kiosks that would be used to collect sharps would be not be an eligible expense.

  17. Is management of household hazardous waste aerosols eligible for grant funding?

    Management of household hazardous waste aerosols are eligible for grant funding so long as they are not explosive waste.

  18. Would the purchase of regional ads that promote the local HHW collection sites be an eligible expense?

    Yes. Advertisements to promote HHW drop off locations would be an eligible expense.

  19. Would costs related to recruiting businesses to participate as a HHW drop off location/sites be an eligible expense?

    Yes, costs related to recruiting new businesses to participate as a HHW drop off location/site would be an eligible expense.

  20. We would like to host an award luncheon for our HHW supporting businesses and sponsors. Would this be an eligible expense?

    No. Any food or beverages (e.g., as part of meetings, workshops or events) including honoraria, prizes, royalties, etc. are all ineligible expenses.

  21. Would the purchase of promotional materials to be distributed at our HHW events be an eligible expense?

    Functional promotional materials to be used for safely disposing HHW materials (e.g., end-tapes for batteries, and plastic sleeves for transporting fluorescent tubes) would be considered as an eligible expense.

Funding

  1. What is the total amount of funds available? How much funding could I receive?

    A total of $1,500,000 is available for this grant cycle, fiscal year (FY) 2014/15, subject to funding availability. The maximum award amount for an individual grant is $50,000 and for a regional, or JPA grant award, the maximum is $100,000.

Application

  1. Can we submit an application both as an individual and within a JPA or regional group? If not, and an applicant submits an application for both an individual and a JPA, or regional program at what point in the process will the applicant be required to decide which application goes forward?

    An applicant should only submit one application either as an individual or as part of a regional group or JPA. If more than one application is submitted by an applicant, it will be the applicant’s responsibility to decide which application should go forward. If the additional application(s) are not withdrawn, all applications from that entity will be disqualified, and that entity will be eliminated from any regional application of which it is a part.

  2. On the Narrative Proposal, the amount of space is limited for my responses. Is it possible to either expand the boxes to add more information or to submit additional pages?

    No, response size for each section is limited to a range of 1,000-1,500 characters and cannot be expanded. Utilizing a document form other than the official CalRecycle version, tampering with the CalRecycle version or otherwise circumventing imposed character limits will subject the applicant to disqualification from the Household Hazardous Waste Grant Program.

  3. What types of activities should applicants include on the Work Plan?

    Applicants should complete their Work Plan document by listing the grant funded major activities, steps or tasks necessary to implement and complete the proposed project. Applicants are asked to provide a logical timeframe in chronological order for all proposed grant funded activities.

FY 2014/15 HHW Grants Home | HHW Grants Home

Last updated: September 11, 2014
Used Oil and HHW Grants http://www.calrecycle.ca.gov/HomeHazWaste/Grants.htm
Contact: (916) 341-5062 grants@calrecycle.ca.gov