California Department of Resources Recycling and Recovery (CalRecycle) 

 

Questions and Answers: Household Hazardous Waste Grant Program (FY 2015/16)

Questions about the Household Hazardous Waste Grant Program application were accepted in writing only, no later than January 9, 2015. Similar or related questions were grouped together or reworded for clarity and responded to as one question.

The question and answer period is now closed for this grant cycle. All questions and answers are posted on this site.

General

  1. Can you clarify the difference between an individual applicant and a regional applicant?

    An individual applicant is a single public entity (city, county, or city and county), applying on its own behalf. The jurisdiction may have partners or subcontractors, but is the only applicant and is individually responsible for the grant. Joint Powers Authorities (JPAs) apply as an individual applicant.

    A regional applicant is comprised of two or more public entities, with a lead jurisdiction designated to act on behalf of all participating jurisdictions. The lead jurisdiction will be the Grantee and will be responsible for the performance of the grant, recordkeeping and for submission of all required documentation. If a jurisdiction is a participant in a regional application, it cannot submit an individual application.

  2. What date should applicants anticipate receiving a Notice to Proceed letter upon award of an HD24 grant?

    The Department of Resources Recycling and Recovery staff anticipates awarding grants in June 2015. The Notice to Proceed letters will be sent in July/August 2015.

  3. On the Narrative Proposal document, what does the term “gaps and barriers” mean?

    The term “gaps and barriers” defines “gaps” as missing programs, activities, or actions etc., which may fulfill an identified need of a program. The term “barriers” refers to identified road blocks/obstructions that prevents or impleads a program, activity, action, etc., from realizing a successful outcome for the prescribed programs, activities and actions, etc.

Eligibility

  1. Why is Household Hazardous Waste (HHW) grant cycle FY 2015–16 focused on construction?

    The HD24 cycle is focused on projects that physically construct a new Permanent Household Hazardous Waste Collection Facility (PHHWCF) or Recycle-Only Household Hazardous Waste Collection Facility (ROHHWCF) or expands existing PHHWCF or ROHHWCF for the purpose of expanding programs and increasing collection of HHW materials by adding HHW disposal convenience and opportunities for the public. Infrastructure costs (e.g., buildings, roads, storage, equipment, utilities, water, sewage, etc.) related to the construction project are eligible. Currently, the Department of Resources Recycling and Recovery (CalRecycle) intends to alternate cycles between HHW small projects and HHW construction projects. Not eligible for this HHW HD24 cycle are Temporary Household Hazardous Waste Collection Facilities, Door to Door Residential Collection, Mobile Household Hazardous Waste Collection Facilities, and Conditionally Exempt Small Quantity Generator Waste.

  2. Are solar panels an item that can be the focus of extended producer responsibility (EPR) efforts under the HD24 Grant Cycle?

    No, the Department of Resources Recycling and Recovery (CalRecycle) is not allowing EPR efforts for solar panels for this cycle. But, an HD24 permanent Household Hazardous Waste facility construction project may include areas for solar panel collection and storage.

  3. Would the purchase of a truck for the mobile collection of Household Hazardous Waste be an eligible expense?

    No. This is not an eligible expense.

  4. Is public education and outreach for the use of our Very Small Quantity Generators program an eligible expense?

    No, public education and outreach for the use of your Very Small Quantity Generators program(s) is not an eligible expense under the HD24 grant cycle.

  5. Would the promotion and expansion of new and existing extended producer responsibility collection locations be an eligible expense?

    No. This is not an eligible expense.

  6. Due to the increased volume of reusable material received we are in need of purchasing an additional reuse locker. Would this be considered an eligible expense?

    Yes, if it is related to a new Household Hazardous Waste permanent facility construction project or permanent facility construction expansion project, lockers and or large storage containers are eligible expenses.

  7. We are currently still bulking Latex and Oil Based Paints. Would the purchase of a paint can crusher/opener be an eligible expense?

    Yes, if it is related to a new Household Hazardous Waste permanent facility construction project or permanent facility construction expansion project, a paint can crusher/opener is an eligible expense.

  8. Our Household Hazardous Waste (HHW) facility receives an abundant amount of cardboard boxes through our facility supply vendors and drop off residents. Would the purchase of a cardboard compactor for bailing and recycling cardboard be an eligible expense?

    Yes, if it is related to a new HHW permanent facility construction project or permanent facility construction expansion project, the purchase of a cardboard compactor for bailing and recycling cardboard would be an eligible expense.

  9. Would the purchase of regional ads that promote the local Household Hazardous Waste (HHW) collection sites be an eligible expense?

    Yes, if it is related to a new HHW permanent facility construction project or permanent facility construction expansion project, advertisements to promote new or expanded HHW drop off locations would be an eligible expense.

  10. We need to replace grates over the sumps in our existing Household Hazardous Waste (HHW) facility. Would this project be eligible?

    No. Costs to maintain an existing HHW program/facility is an ineligible cost.

  11. Our forklift now is in need of major repairs. My question is would a new forklift qualify for grant funding under Physical Expansion of an existing Permanent Household Hazardous Waste Facility?

    No. Costs to maintain an existing HHW program/equipment is an ineligible cost.

  12. We currently use two modular buildings for the storage of the hazardous wastes we collect. They are outdated and don’t have the proper ventilation needed for the materials we bulk. We would like to replace one of the buildings with one that is up to date and specifically designed for hazardous waste. Would this be an eligible expense?

    Yes. If the new modular building increases program services and material collection, it would be eligible.

  13. Management, handling, disposal, and treatment of radioactive, explosive, or medical waste is stated as ineligible costs. Is the management, handling, disposal, and treatment of all other household hazardous waste considered an eligible expense?

    No. Management, handling, and disposal of household hazardous waste is ineligible for this cycle.

  14. We would like to add a reuse element to our Household Hazardous Waste program. Would the cost of a prefabricated building to use as a reuse area be an eligible expense?

    Yes.

  15. We currently respond to Household Hazardous Waste spills in the public right-of-way. Would a small tow-behind emergency response trailer be an eligible expense?

    No. A trailer is ineligible.

  16. Is the cost of attending any Household Hazardous Waste Conference an eligible cost?

    No. Conference costs are not eligible.

  17. Would a small prefab storage building for the use of storing materials necessary to operate Household Hazardous Waste (HHW) Collection be an eligible cost?

    If the construction of a storage building increases/expands your HHW programs and/or collection, it would be eligible.

  18. One of the eligible types of projects for Household Hazardous Waste (HHW) HD 24 grant can be a “Physical expansion of an existing Permanent Household Hazardous Waste Collection Facility (PHHWCF) or Recycle-Only collection Facility.” Would the addition of a reuse program to an operating PHHWCF to increase program services, qualify as a physical expansion, and allow the grantee to apply for grant funds to purchase equipment, storage, shelving, etc. needed to start a reuse program at sites that don’t currently have the reuse program?

    No. In this cycle, physical expansion refers to construction projects. Eligible construction projects add space or increase efficiency of space resulting in added HHW programs or collection. Equipment and supplies for a reuse program by themselves would be ineligible in this grant cycle. But, if it is related to an eligible construction project the equipment and supplies would be eligible.

  19. We currently receive an abundant amount of Styrofoam through our supply vendors and residents that drop-off items. Would the purchase of a Styrofoam densifier for condensing and recycling be an eligible expense?

    No. The purchase of a Styrofoam densifier is ineligible if it is not related to an eligible construction project.

Funding

  1. What is the total amount of funds available? How much funding could I receive?

    A total of $1,500,000 is available for this grant cycle, fiscal year 2014/15, subject to funding availability. The maximum award amount will be $350,000 for individual or regional grant applicants.

Application

  1. Can we submit an application both as an individual and within a Joint Powers Authority (JPA) or regional application? If not, and an applicant submits an application for both an individual and a JPA, or a regional, at what point in the process will the applicant be required to decide which application goes forward?

    An applicant should only submit one application either as an individual, as part of a regional, or a JPA. If more than one application is submitted by an applicant, it will be the applicant’s responsibility to decide which application should go forward. If the additional application(s) are not withdrawn, all applications from that entity will be disqualified, and that entity will be eliminated from any regional application of which it is a part.

  2. On the Narrative Proposal, the amount of space is limited for my responses. Is it possible to either expand the boxes to add more information or to submit additional pages?

    No. The Narrative Proposal is a Microsoft Word document with a 2500 character limited response size for each question and should not be expanded. Utilizing a document form other than the official Department of Resources Recycling and Recovery (CalRecycle) version, tampering with the CalRecycle version or otherwise circumventing imposed character limits will subject the applicant to disqualification from the Household Hazardous Waste Grant Program.

  3. What types of activities should applicants include on the Work Plan?

    Applicants should complete their Work Plan document by listing the grant funded major activities and steps or tasks necessary to implement and complete the proposed project. Applicants are asked to provide a logical timeframe in chronological order for all proposed grant funded activities.

  4. How is the General Checklist of Business Permits, Licenses and Filings (form 669) used to determine eligibility?

    The form 669 gives the review team an overview of the current permit status of the proposed construction project. Since every jurisdiction may have different permitting and processing procedures, it is critical that the permitting process for your particular project be explained in the narrative proposal of the application. For example, explain the current permit status of your project by indicating the activities completed and needed for each permit. Explaining what permits are in process, will be obtained during the construction, and will be obtained at the project completion along with their requirements will give the review team need clarity in determining the proposals construction readiness.

  5. A franchise waste hauler in the area is looking to apply for a grant for containers for household battery collection for libraries schools and public offices within our county. Does the county need to apply for the grant, and then the franchise hauler would be coordinated with to administer the grant?

    Yes. The county would be the eligible entity in the example you provided. The county would be responsible for the grant administration. Containers for battery collection is not eligible in this grant cycle.

  6. Our city is planning a permanent new Household Hazardous Waste facility. They are currently working on a variance to allow for the use on a property that is zoned as a business park. Does the variance need to be approved at the time of the application? The city does not anticipate any obstacles with the variance and is planning construction this year.

    Eligible projects must be past the design phase and are prepared for construction (shovel ready). Site analysis, conceptual design and most of the local approval processes must be completed. Permitting, licensing, and siting approval process must be well underway. You must convincingly indicate that you are beyond the planning phase of the construction project and can successfully complete the construction project before the grant term ends.

  7. Our city has an approved resolution for all CalRecycle grants for which the city is eligible. I’m assuming this is acceptable for this grant, correct?

    The resolution must meet the requirements stated in the Application Guidelines and Instructions.

FY 2015/16 HHW Grants Home | HHW Grants Home

Last updated: January 15, 2015
Used Oil and HHW Grants http://www.calrecycle.ca.gov/HomeHazWaste/Grants.htm
Contact: (916) 341-5062 grants@calrecycle.ca.gov