California Department of Resources Recycling and Recovery (CalRecycle) 

 

Questions and Answers: Household Hazardous Waste Grant Program, Cycle 26 (FY 2016–17)

Questions about the Household Hazardous Waste (HHW) Grant Program grant application are accepted in writing only, no later than January 13, 2016. Similar or related questions may be grouped together or reworded for clarity and responded to as one question.

All questions and answers will be posted during the application period and are subject to updates. It is the applicant's responsibility to check this website for the latest information regarding this grant cycle.

NOTE: This page is for Cycle 26 questions and answers only. Cycle 27 will tentatively be available winter 2016. 

General

  1. Can you clarify the difference between an individual applicant and a regional applicant?

    An individual applicant is a single public entity (city, county, or city and county), applying on its own behalf. The jurisdiction may have partners or subcontractors, but is the only applicant and is individually responsible for the grant. Joint Powers Authorities (JPAs) apply as an individual applicant.

    A regional applicant is comprised of two or more public entities, with a lead jurisdiction designated to act on behalf of all participating jurisdictions. The lead jurisdiction will be the grantee and will be responsible for the performance of the grant, recordkeeping and for submission of all required documentation. If a jurisdiction is a participant in a regional application, it cannot submit an individual application.

  2. What date should applicants anticipate receiving a Notice to Proceed letter upon award of a Cycle 26 grant?

    CalRecycle staff anticipates awarding grants in June 2016. The Notice to Proceed letters will be sent in July/August 2016.

  3. On the Narrative Proposal document, what does the term “gaps and barriers” mean?

    The term “gaps and barriers” defines “gaps” as missing programs, activities, or actions etc., which may fulfill an identified need of a program. The term “barriers” refers to identified road blocks/obstructions that prevents or impedes a program, activity, action, etc., from realizing a successful outcome for the prescribed programs, activities and actions, etc.

Eligibility

  1. Why is Household Hazardous Waste (HHW) grant Cycle 26, FY 2016–17, focused on construction?

    Based on the August 2015 survey results, stakeholders shared the difficulty for construction projects to coincide with construction grant solicitation when it is offered every other year. For FY 2016–17, CalRecycle will offer two grant cycles: HHW construction projects (Cycle 26 – competitive grants) and HHW small projects (Cycle 27 – eligibility criteria/random selection grants). Cycle 26 is focused on projects that physically construct a new Permanent Household Hazardous Waste Collection Facility (PHHWCF) or Recycle-Only Household Hazardous Waste Collection Facility (ROHHWCF) or expands existing PHHWCF or ROHHWCF for the purpose of expanding programs and increasing collection of HHW materials by adding HHW disposal convenience and opportunities for the public. Infrastructure costs (e.g., buildings, roads, storage, equipment, utilities, water, sewage, etc.) related to the construction project are eligible.

  2. Are solar panels an item that can be the focus of extended producer responsibility efforts under grant Cycle 26?

    No. CalRecycle is not allowing extended producer responsibility efforts for solar panels for this cycle. However, a permanent Household Hazardous Waste facility construction project may include areas for solar panel collection and storage.

  3. Would the purchase of a truck for the mobile collection of household hazardous waste be an eligible expense?

    No. This is not an eligible expense for this construction focus cycle. It will be eligible under grant Cycle 27.

  4. Is public education and outreach for the use of our Very Small Quantity Generators program an eligible expense?

    No. Public education and outreach for the use of your Very Small Quantity Generators program(s) is not an eligible expense under grant Cycle 26.

  5. Would the promotion and expansion of new and existing extended producer responsibility (EPR) collection locations be an eligible expense?

    No. EPR activities are not an eligible expense for this construction cycle. The promotion and expansion of new and existing EPR collection locations would be eligible under grant Cycle 27.

  6. What are some examples of projects that are eligible for this cycle?
    • Construction costs related to construction of new household hazardous waste (HHW) facility buildings.
    • Construction costs related to expanding/improving existing HHW buildings such as a modular prefab units, permanent onsite storage units/lockers permanent canopy, reuse building, etc.
    • HHW equipment related to the construction improvement such as sorting carts, work tables, ventilation.
    • Site improvements related to the construction project that increase the functional and operational efficiency of the HHW program.
    • Publicity and education for the construction project up to 10 percent of the grant award, etc.
  7. What are some examples of projects that are ineligible for this cycle?
    • Repaving, resurfacing, repainting, reroofing, cleaning and maintenance of existing facilities/structures that are not related to the proposed construction/expansion project.
    • Equipment maintenance, equipment replacement. Personal protection equipment, ongoing operational supplies, etc.
    • Extended producer responsibility activities, sharps containers/kiosks, pharmaceutical collection, battery collection, fluorescent bulb collection, etc.
    • Temporary household hazardous waste collection events, door-to-door residential collection, mobile household hazardous waste collection events.
    • Conditionally exempt small quantity generator waste.
    • Vehicles, mobile trailers, office equipment, etc.
  8. Can I apply for both FY 2016–17 cycles (construction and small projects)?

    Yes.

  9. I see that this cycle is for construction only. Will this be the only focus of the future grants? There used to be other items that were eligible. I would like to apply for funding for planning purposes. Will this be eligible next year or in future years?

    For fiscal year 2016–17 the Household Hazardous Waste Grant Program is presenting a pilot by offering both a construction and a small projects cycle. The small projects cycle is set to open following the construction cycle. No. household hazardous waste facility planning activities will not be eligible in either or future cycles.

  10. I see that the current grant is for construction. Do collection kiosks for sharps qualify as construction? We’d like to get one or two large collection kiosks and place them outside public health buildings, in order for the public to be able to conveniently drop off their used sharps.

    No. Kiosks for sharps are ineligible.

  11. Our current household hazardous waste (HHW) facility accommodates drop off services every other Saturday through the support of an outside vendor for HHW recycling and collection. Would this grant qualify the expansion of these services to every Saturday? Would it cover capital to pay for these services as an “expansion of our exiting HHW facility”? Would this grant cover the costs for curbside collection in addition to our permanent HHW facility?

    No. Costs for drop-off and curbside collection services are ineligible.

Funding

  1. What is the total amount of funds available? How much funding could I receive?

    A total of $500,000 is available for Cycle 26, subject to funding availability. The maximum award amount is $250,000 for individual or regional grant applicants.

Application

  1. Can we submit an application both as an individual and within a Joint Powers Authority (JPA) or regional application? If not, and an applicant submits an application for both an individual and a JPA, or a regional, at what point in the process will the applicant be required to decide which application goes forward? 

    An applicant should only submit one application either as an individual, as part of a regional, or a JPA per cycle. If more than one application is submitted by an applicant, it will be the applicant’s responsibility to decide which application should go forward. If the additional application(s) are not withdrawn, all applications from that entity will be disqualified, and that entity will be eliminated from any regional application of which it is a part.

  2. On the Narrative Proposal, the amount of space is limited for my responses. Is it possible to either expand the boxes to add more information or to submit additional pages?

  3. No. The Narrative Proposal is a Microsoft Word document with a 2,500 character limited response size for each question and should not be expanded. Utilizing a document form other than the official CalRecycle version, tampering with the CalRecycle version or otherwise circumventing imposed character limits will subject the applicant to disqualification from the Household Hazardous Waste Grant Program.

  4. What types of activities should applicants include on the Work Plan?

    Applicants should complete their Work Plan document by listing the grant funded major activities and steps or tasks necessary to implement and complete the proposed project. Applicants are asked to provide a logical timeframe in chronological order for all proposed grant funded activities.

  5. How is the General Checklist of Business Permits, Licenses and Filings (CalRecycle 669) used to determine eligibility?

    The CalRecycle 669 gives the review team an overview of the current permit status of the proposed construction project. Since every jurisdiction may have different permitting and processing procedures, it is critical that the permitting process for your particular project be explained in the narrative proposal of the application. For example, explain the current permit status of your project by indicating the activities completed and needed for each permit. Explaining what permits are in process, will be obtained during the construction, and will be obtained at the project completion along with their requirements will give the review team needed clarity in determining the proposals construction readiness.

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Last updated: January 6, 2016
Used Oil and HHW Grants http://www.calrecycle.ca.gov/HomeHazWaste/Grants.htm
Contact: (916) 341-5062 grants@calrecycle.ca.gov