Enforcement Advisory Council Meeting: April 19, 2006

Response to Resolution 2006-04

July 21, 2006

Mr. Bill Prinz
Chair, EAC
Solid Waste Local Enforcement Agency
Development Services Department
1010 Second Ave, Ste 600 MS 606L
San Diego, CA 92101-4998

Subject: Response to EAC Resolution 2006-04; Formation of a Task Force to Consider and Make Recommendations Regarding LEA Document Retention

Dear Mr. Prinz:

This letter is in response to Enforcement Advisory Council (EAC) Resolution 2006-04, dated July 10, 2006 which was passed at the April 19, 2006 EAC meeting. This letter is also a follow up to Resolution 2006-01 (Adobe PDF, 155 KB). These two resolutions tackle related issues and both are well timed since discussions with our Information Management Branch (IMB) are continuing.

EAC Resolution 2006-04 requests that California Integrated Waste Management Board (CIWMB) staff participate in a task force which will review the types of records LEAs maintain for different types of facilities and make recommendations regarding which records need to be saved; length of time different documents need to be kept; and the manner in which records may be stored. EAC Resolution 2006-01 (Adobe PDF, 155 KB) requests that the CIWMB consider accepting electronic transmittal and storage of data and documents, including permit documents that the LEAs send to the CIWMB.

The CIWMB recognizes that electronic data reporting, storage and electronic document submittal would help with overall data management and will reduce the amount of paper files and the enormous amounts of storage space needed by the agencies. Additionally, CIWMB acknowledges that many records are required to be kept by LEAs to comply with applicable regulations and statute.

We will gladly participate in the task force and look forward to EAC establishing the task force and informing us of the meeting dates.

At the June 6, 2006 EAC meeting, Doug Ralston and Chris Allen, IMB staff at CIWMB, were present to speak to issues raised in Resolution 2006-01. Since both resolutions refer to using electronic means to manage information, I presume that the EAC will combine these efforts with the task force’s charge to address issues such as identifying the media types and the technological standards and formats which will serve all LEAs, look at systems that other agencies use for electronic record storage and document transfer, including the Regional Water Quality Control Boards, and involve LEAs with different technical backgrounds, equipment and experience.

Once the EAC establishes the task force and the first meeting dates, I will select additional appropriate staff from the CIWMB to participate. We look forward to working in partnership with EAC to build a system that addresses the regulatory, technological and storage needs of all LEAs and CIWMB and to identify appropriate suggestions for data transfer and management. At this time, Bernie Vlach will be the primary contact for the task force and for the issues in EAC resolutions 2006-01 and 2006-04. Please feel free to contact him at 916-341-6320.

Should you have any questions, please contact me at (916) 341-6311.

Sincerely,

Original signed by

Howard Levenson, Ph.D.
Deputy Director
Permitting and Enforcement Division

Attachment: EAC Resolution 2006-02

EAC Archive

Last updated: May 09, 2013