Local Enforcement Agency Correspondence

Permit Application Submittal Schedule (PASS) Pilot Program

Date: January 18, 2002

To: All Local Enforcement Agencies

The California Integrated Waste Management Board's (CIWMB) Permitting and Enforcement Division is pleased to announce the launch of the Permit Application Submittal Schedule (PASS) pilot program.

At its December 2001 Meeting, the Board approved a pilot program implementing a calendar approach to permit document submittal. The agenda item can be viewed on the Board's web.

The pilot program will assist the CIWMB in developing data in an ongoing effort to improve the permit process. The pilot program will focus on submittal timeframes for permit documents that will assure that agencies involved in the permit process will have nearly all of their allotted regulatory review and decision making timeframes available to them. The Board indicated that they expect all Local Enforcement Agency (LEA) jurisdictions will agree to participate in the pilot and that CIWMB staff will provide regular updates regarding the program during the year.

In order to comply with the PASS pilot program, operators and LEAs should submit permit documents consistent with an annual calendar based on the permit timeframes and the Board meeting dates. The pilot will continue to allow the existing flexibilities in the permit process as described below. The initial key focus is on assuring the CIWMB will have close to the 60-day timeframe for full permits.

The following is a description of the pilot program including the new expectations of owners and operators under the program.

• Operators will submit applications for full permits to their LEA on the final Monday of each month, allowing LEAs the full time to process the application and submit a proposed permit to the Board.
• If Operators may submit applications on dates other than the final Monday of the month they should be asked to allow a permit processing timeframe that will afford the Board the regulatory allowed 60 days for full permits.
• LEAs will submit proposed permits to the Board on a date that will be no less than 60 days prior to a Board Meeting date. Submittal of a proposed full permit on a date that will not allow 46-60 days (as proscribed in the schedule) for Board action, on the last day of a scheduled Board meeting, will not be allowed under the pilot program.
• LEAs and Operators may jointly request in writing that board staff enter into a written stipulation to either shorten or lengthen the schedule. The written request shall set forth the proposed schedule, and shall assure that the Board receives the proposed permit and complete and correct application package at least 60 days for full permits prior to the Board Meeting at which the matter is to be heard. The written request must be received by Board staff at least ten business days prior to the date on which the stipulated schedule is proposed to take effect.
• LEAs are encouraged to submit a copy of the entire permit package (excluding the proposed permit) to Board at the time it is deemed complete and correct.
• As always LEAs are encouraged to forward draft proposed permits to the Board at anytime during the process.

The following is the schedule for full permit application and proposed permit submittal for 2002. These dates reflect the maximum timeframes. As indicated above the timeframes are flexible and with a written request may be shortened or lengthened.

Full Permit Schedule for Pilot Program

CIWMB staff recognizes that many LEAs currently work diligently to coordinate with the Board on processing permits. This cooperation is greatly appreciated. It is hoped that the PASS pilot program will provide information that will further enhance and expand coordination.

Thank you in advance for your participation in the PASS pilot program. If you have any questions do not hesitate to call the supervisor in charge of your region.

• Southern Section: Suzanne Hambleton, (916) 341-6337
• Central Section: Georgianne Turner, (916) 341-6336
• Northern Section: Mary Madison-Johnson, (916) 341-6329

Please forward this information to your operators.

Sincerely,

Original signed by

Julie Nauman
Deputy Director
Permitting and Enforcement Division

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