California Department of Resources Recycling and Recovery (CalRecycle) 

Guidance: Completion of Solid Waste Information System Digital Inspection Reports for Disposal Sites, Transfer/Processing Facilities and Operations, Compostable Material Handling Facilities and Operations, and In-Vessel Digestion Facilities and Operations

CalRecycle no longer provides fillable pdf inspection report forms. Please use the SWIS Digital Inspection Program (DIP) to submit inspection reports.

The purpose of this guidance is to provide instruction to enforcement agencies (EA) and Department of Resources Recycling and Recovery (CalRecycle) staff on the proper completion of Solid Waste Information System (SWIS) digital inspection forms for disposal sites, transfer/processing facilities and operations, compostable material handling facilities and operations, and in-vessel digestion facilities and operations. Since the SWIS digital inspection forms provide vital information for the statewide SWIS database, it is critical that the information be consistent, accurate and current.

General Guidelines

The following general guidelines apply to the completion of ALL SWIS digital inspection forms:

  • All information at the top of the form should be filled out. Time in, time out, and inspection times are important in keeping accurate inspection records, and are to be used at the discretion of the EA. CalRecycle staff, suggest, however, that this information be included to document the time of day the inspection took place.
  • All violations and areas of concern should be checked in the appropriate boxes, and an explanation of each must be given in the "Comments Section." The explanation should include the regulatory section number as well as whether it is a "V" (violation) or an "A" (area of concern). The purpose of this requirement is to clarify and document the nature of each problem. Additionally, the explanation serves as a crosscheck that the correct box was marked.
  • When a violation or an area of concern is noted, the discussion should also include, when applicable, a description of the specific actions required of the operator to correct the problem. The following is an example of an appropriate comment for a violation:
    • 27 CCR 20700 - Intermediate Cover: V - "Observed exposed waste located on the southeastern portion of Cell 3. Operator was advised to properly cover the area with 12 inches of compacted soil."
  • When violations or areas of concern noted on previous SWIS reports have been corrected, a comment to that effect should be included in the comments section. The following is an example of an appropriate comment for a correction implemented:
    • Corrections Implemented: 27 CCR 20700 - Intermediate Cover (from [date of inspection report])
  • When a recurring violation or area of concern has not been corrected, it should be so noted in the comments section, along with a description of the specific actions required of the operator to correct the problem. This will document the status of the operator to achieve compliance since the last inspection. Additionally, the status on any issued notice and order can be documented on a continuing basis. The following is an example of an appropriate comment for ongoing violations:
    • Ongoing Violation: 27 CCR 20921 – Gas Monitoring and Control - Operator submitted the landfill gas remediation plan for approval on (date). Operator is taking immediate steps necessary to bring landfill gas concentrations within permissible limits.
    • Notice & Order # XX-XX is still in effect. Operator is complying with current timelines.
  • Other useful information that may be written in the comments section, including site status (inactive, closed, etc.) and tonnage received.
  • All SWIS forms should be checked for accuracy and completeness by EA staff before submission to CalRecycle. Notes in the comments section should assist EA staff in performing this task, since each standard marked should be discussed in the comments section.
  • Completed SWIS forms should be submitted through SWIS DIP within 30 days of the inspection pursuant to Public Resources Code 43218.
  • If an inspector conducts a focused inspection, the specific reasons for the focused inspection should be noted in the comments section. For example, for a focused inspection of a landfill gas problem, the inspector might write, "Re-check of landfill gas monitoring probe # to determine compliance with 27 CCR 20921," or a similar comment indicating that this was not a regular monthly inspection.

The SWIS digital inspection program provides an easy, electronic way to submit statutorily mandated inspection reports. Using SWIS DIP reduces waste and paperwork and improves accuracy and consistency in EA inspection reports. Please visit the SWIS DIP webpage to sign up as a SWIS DIP user.

For additional questions or comments, please contact CalRecycle Permits and Assistance Branch staff assigned to your jurisdiction.

Last updated: March 9, 2017
Solid Waste Facilities' Digital Inspection Program, http://www.calrecycle.ca.gov/SWFacilities/Inspections/DIP/
Cody Oquendo: Cody.Oquendo@CalRecycle.ca.gov (916) 341-6719