California Department of Resources Recycling and Recovery (CalRecycle) 

Tire Grants

Questions and Answers: Local Government Waste Tire Amnesty Grant Program (FY 2017-18)

Questions about the Local Government Waste Tire Amnesty Grant Program were accepted in writing only, no later than February 14, 2017. Similar or related questions were grouped together or reworded for clarity and responded to as one question.

The question and answer period is now closed for this grant cycle. All questions and answers are posted on this site.

General

  1. Do the Public Works city trucks count as waste tire hauler for purposes of this grant, or, does the grant cover renting an otherwise specified vehicle?

    Tires must be transported by a waste tire hauler, registered or exempted by CalRecycle, to a permitted, excluded or exempted waste tire storage facility, or other solid waste facility. Tires hauled in a public works truck, or rented truck, are eligible if these conditions are met. The cost of truck rental, as well as the operating costs for a city-owned truck, are eligible expenses.

  2. How can the city adopt the Environmentally Preferable Purchases and Practices Policy (EPPP)? Are there specific forms the city needs to prepare to have this ready?

    All applicants must develop, adopt and implement an EPPP policy for their organization. The policy must be adopted and the applicant must upload the EPPP Notification by the secondary due date of April 5, 2017. To see concepts/policies that CalRecycle encourages organizations to include in their EPPP Policies, open the EPPP information document located in the Resource Document section on the Summary Tab of the grant application. Examples of EPPP policies are also located there. Refer to page 12 of the Application Guidelines and Instructions for additional information.

Eligibility

  1. Can we use the services (e.g., event set-up, loading, collection, and transportation to a certified recycling facility) of a Local Conservation Corps (LCC) for the amnesty events? 

    Yes, those tasks performed by the LCC are eligible costs for the Waste Tire Amnesty Grant. 

  2. In the Letter of Intent document, who are the authorized signatories? Will our director and the director of the Local Conservation Corps (LCC) be good enough?

    A letter of intent, contract, agreement or memo of understanding, between a Waste Tire Amnesty Grant Applicant and an LCC should include the grant name, period of time the agreement will cover, what specific tasks the LCC will assist with and any associated cost. This letter should be signed by the LCC Executive Director, Chief Executive Officer, or their designee.

  3. The City’s Public Works Department currently picks up dumped tires on streets by public request or during street inspection, and delivers them to a local company that intakes them for recycling/reuse. Would this count as part of the eligibility requirements for this grant, or does the City necessarily need to organize an amnesty event?

    The purpose of the Local Government Waste Tire Amnesty Grant Program is to provide funds to eligible entities to hold collection events in convenient locations for the public to bring in their waste tires at no charge. The costs associated with tire collection from city streets is not an eligible expense for this grant.  

  4. Does the City need to have a local match, or does the fund cover the City’s waste tires in completion?

    Matching funds are not required for this grant. Refer to the Application Guidelines and Instructions available funds section on page four and eligible and ineligible costs on page four through page six. 

  5. Does the cost range of $5-7 cover the transportation cost as well, or only the cost for recycling the waste tires at a local company?

    The cost of tire hauling is an eligible expense when the tires are transported by a waste tire hauler, who is registered or exempted by CalRecycle, to a permitted, excluded or exempted waste tire storage facility, or other solid waste facility.

    A cost of $7.00 per tire is allowed from the applicant types listed below if applicant did not receive a Waste Tire Amnesty Grant for fiscal year 2015-16 (TA3) and is applying as a single jurisdiction (not part of a regional grant application):

    • A city with less than 20,000 residents
    • A county with less than 50,000 residents
    • Special Districts
    • Qualifying Indian tribes

    If the above does not apply, the cost must not exceed $5.00 per tire or the grant application will be disqualified. 

  6. Does this grant cover the transportation cost and the cost to recycle waste tires for a continuous 2 year period approximately, taking into account from the NTP date to the grant term deadline (August 31th, 2019)?

    The Local Government Waste Tire Amnesty Grant TA4 cycle has a two-year grant term. Costs associated with the collection of tires at an amnesty event and the cost of recycling of the tires are eligible expenses for the entire grant term. Refer to page three through page six of the Application Guidelines and Instructions for a list of eligible projects and eligible and ineligible expenses. 

Funding

No questions were submitted in this category.

Application

  1. Previously when we applied for a Waste Tire Amnesty Grant, we obtained a letter of permission from each city within our jurisdiction to apply on their behalf (as a JPA). Since then, our applications have only required our JPA Agreement with signatures from each of our member cities. Will our current JPA Agreement with signatures still be sufficient, or do we need to obtain letters of permission from each of the cities within our jurisdiction again? If we need to get new letters of permission (which will take time to obtain), is there an extension beyond the application’s due date that would be considered?

    The current Joint Powers Authority Agreement with signatures is adequate.

  2. Please confirm that the Letters of Authorization from participants in a regional program can be submitted by the secondary due date of April 5, 2017.

    Pursuant to page 14 of the Application Guidelines and Instructions, the Letters of Authorization for each participating jurisdiction must be uploaded no later than the secondary due date of April 5, 2017. Any participating jurisdiction without a Letter of Authorization by the secondary due date will be removed from the application.

  3. The City delivers waste tires to a company that intakes them for recycling/reuse. Does this company qualify as a partner for this grant application?

    If the company in question is a permitted, excluded or exempted waste tire storage facility, there could be an associated cost for their services on the Grant Budget

  4. Since the budget for the Local Conservation Corps (LCC) is on the separate column as "in-kind" and will not be included in the cost per tire calculation, should our budget show the cost of our staff doing the amnesty events even though in reality, it is the LCC doing the work? Please clarify.

    If you plan to utilize the services of an LCC, and the LCC uses their grant funds to cover their costs, you should show expenses associated with this as “in-kind” on the Budget. However, when calculating the cost per tire do not include any LCC costs. For example, if the total grant request is $40,000 and the LCC costs are $3,000 of that, divide $37,000 by the number of tires to be collected to arrive at the cost per tire.

  5. Since there is a separate column for the Local Conservation Corps (LCC) budget, when we make reimbursement, do we just report the total requested amount less the LCC "in-kind" budget?

    Yes, if the LCC assisted with an amnesty event, but their expenditures were paid for under a grant other than the Waste Tire Amnesty Grant, their costs can be shown as “in kind” when requesting reimbursement. However, if the LCC expenditures are included in the approved Budget and are not paid through a LCC grant, the associated costs should be included in the request for reimbursement for the Waste Tire Amnesty Grant.

  6. What are the requirements for the City to partner with a Local Conservation Corps (LCC) or other local company to assist in tire cleanup and intake the waste tires?

    Applicants are not required to work with an LCC. If an applicant would like to work with an LCC, and the total cost per tire will be $5.00 or less, the applicant can achieve a rank of one. A letter of intent, contract, agreement or memorandum of understanding, from the LCC should be included as part of the grant application. The letter should be signed by the LCC Executive Director, Chief Executive Officer, or their designee and include the grant name, period of time the agreement will cover, what specific tasks the LCC will assist with and any associated cost.

  7. Is there a list of CalRecycle approved Local Conservation Corps (LCC’s), and if so where can we find the list?

    The list of the 13 approved LCC’s can be found at http://www.calrecycle.ca.gov/Funding/LocalCC/AboutLCCs.htm

  8. Can the City include the Local Conservation Corps (LCC) labor cost in their Waste Tire Amnesty Grant Application, or should the cost for handling tires at tire amnesty events be paid for through the CalRecycle LCC grants?

    The cost to utilize the LCC for amnesty event related costs is an eligible expense through the Waste Tire Amnesty Grant, provided the LCC did not use their grant funding for the same costs. Please work with the LCC to determine which grant will be charged for services.

Last updated: February 22, 2017
Tire Recycling, Cleanup, and Enforcement Grants, http://www.calrecycle.ca.gov/Tires/Grants/
Contact: (916) 341-5062 Grants@calrecycle.ca.gov