Public Contracts Code section 12211(a) mandates that each State agency shall report annually to the California Department of Resources Recycling and Recovery (CalRecycle) their progress in meeting recycled-content product purchasing requirements using the report format provided by the CalRecycle. CalRecycle is ultimately responsible in providing this information in a report to the State Legislature detailing the total of all the State Agency Buy Recycled Campaign (SABRC) reporting figures.
As of January 1, 2015 pursuant to Assembly Bill 2490 (Eggman, Chapter 342, Statutes of 2014) Section 10, California district agricultural associations (DAA) are excluded from the definition of “state agency” for purposes of the provisions in the Food and Agricultural Code Section 4061(a). As such, DAAs are no longer required to submit a State Agency Buy Recycled Campaign report (SABRC) by March 1 of each year for “Calendar Year” reporters or October 31 for “Fiscal Year” reporters.
While AB 2490 exempts DAAs from reporting requirements related to recycled content product purchases (RCP), each DAA is still required to maintain and monitor its RCP purchasing programs to ensure adherence to the RCP purchasing requirements for State entities under Public Contract Code 12153-12217. See State Agency Laws and Regulations for more information on recycled content purchasing requirements.
State agencies are required to submit a SABRC annual report to CalRecycle. Agencies must report the total dollar amount of all products purchased, regardless of how the products are purchased, e.g., via interagency agreement, statewide contract, contractor’s purchase of products. The report is for those purchases within the last fiscal year in each of the reportable categories and the total amount spent on recycled-content products (RCP) within each of the reportable categories. Each state agency shall require the businesses with whom it contracts to use, to the maximum extent economically feasible in the performance of the contract work, recycled products. Each state agency’s annual report should include its purchases, as well as those purchases by the businesses with whom it contracts.
Please see the online SABRC Manual to help answer question pertaining to the report and requirements.
Following the steps listed below will assist State agencies to provide an accurate accounting of their SABRC purchases.
1. Tracking Purchases.
- In order to sufficiently report on procurement within the 11 product categories, State agencies must track their purchases for the fiscal year by collecting Postconsumer-Content Certification forms (CalRecycle form 74: Word | Fillable PDF) or other forms of certification documentation from all suppliers. Agencies must keep this documentation on file. Periodically, agencies will be required to submit copies of certification documentation with their procurement reports. CalRecycle's Certifying Postconsumer Recycled-Content page offers more information. Agencies may need to provide the Postconsumer-Content Certification forms to their contractors to ensure that the information is being captured by the contractor for the purchases that the contractor makes.
- Tracking the amount of money spent on purchase of all reportable products-both RCPs and non-RCPs regardless of how they are purchased, e.g., via interagency agreement, statewide contract, contractor’s purchase of products.
- Tracking the amount of money spent on reused or refurbished products in the reportable categories either manually or in a database.
If your agency does not already have a tracking system, CalRecycle has developed a spreadsheet that can be used to track agency purchases.
2. Completing the online SABRC Annual Report form for the current fiscal year.
- To file the report, access the SABRC system (system requires a Webpass account).
- If you have questions, contact the CalRecycle local assistance staff person that is dedicated for your state agency.
- Due date: Fiscal Year SABRC Annual Report is due October 31.